Data Safety Innovations

4 Top Mistakes to Avoid While Implementing Virtual Data Safety Innovations

Information security is a major concern for business owners because, with the advent of digitalization, almost the entire business infrastructure has moved to a virtual environment. However, in the global network, threats can come from almost anywhere, especially if information security rules are not followed. Furthermore, without some knowledge, users can easily make mistakes while setting up or managing systems and leave themselves vulnerable. This article will highlight the top 4 most common mistakes to avoid when dealing with virtual data security.

Top 4 top security mistakes to avoid

The most common security mistakes are:

  • Lack of updates and patches

If you’re negligent and forget to perform system updates, it can cause irreparable damage to your data. In addition, you need not just to update your system but also to identify and fix your vulnerabilities. Of course, detecting and monitoring updates and patches can be time-consuming, but if your plans are not kept up to date, they can fall under the risk of even the most common viruses.

  • Disabling or improperly configuring your firewall

We have to admit that firewall compliance is tricky. You need to monitor server permissions constantly, and when applications become obsolete, you need to override the appropriate firewall rules. If you don’t pay attention to this for a long time, firewall rules become chaos that will be very hard to sort out.

  • Lack of control of privileged accounts

One of the most common causes of data breaches is privileged employees’ betrayal or accidental mistakes. This is why security administrators need to be aware of all such accounts and their privilege levels. Very good practice in such a case would be to base user access on roles; this will ensure that users perform only those actions that correspond to their position.

  • Lack of Outbound Traffic Inspection

Business owners must keep a close eye on the integrity of their data. For example, confidential information can be at risk if employees exchange it through unreliable sources like email. Therefore, your business needs software that would allow you to track all activities with your data. That way, you’d know if suddenly your data is being transferred outside your network.

How can a virtual data room help?

Below we’ve looked at the most common mistakes in securing your data. But then another question arises, what software can provide you with features like tracking and monitoring actions, updates, and changes to your data system? The answer to that is a virtual data room. VDRs are cloud-based software that can solve most virtual data security issues. Administrators of these programs have full control of the environment and are aware of all events, including detailed actions with documents. For example, data room can achieve this through features such as:

  • Detailed permissions – Configure and control the permissions of each authorized data room user. Access to documents is role-based and ensures that users only perform the actions that you have permitted them to. For example, you can deny or permit copying, printing, loading, editing, forwarding, screenshotting, and document visibility
  • Automatic notifications – if there are any updates or changes inside VDR, you will always know about them because the system will automatically notify you
  • Monitoring functions – administrators can track all user actions and quickly identify suspicious behavior
  • Built-in communication tools-you can stop worrying about having your data forwarded to untrusted sources because VDR provides you with the necessary tools for communication, such as live chats